Federation Of Manx Historic Vehicle Clubs
1.The name of the Federation shall be “THE FEDERATION OF MANX HISTORIC VEHICLE CLUBS” (hereinafter referred to as “the Federation”).
2.The Aims and Objectives of the Federation shall be:
a)To encourage and support the preservation of cherished and historic vehicles and the Isle of Man’s motoring heritage.
b)To encourage liaison between Member Clubs;
c)To interact with Government regarding issues that may affect cherished and historic vehicles;
d)To promote public awareness of Manx motoring heritage;
e)To promote awareness of, and reaction to, potential issues affecting the use and enjoyment of cherished and historic vehicles.
3.Any Club based on the Isle of Man that is concerned with cherished or historic vehicles shall be eligible to join the Federation. The Secretary shall maintain a list of Member Clubs.
4.The authority and responsibility for the transaction of the business of the Federation for its management shall be vested in a Committee who, in addition to the powers and authorities by this Constitution expressly conferred on them, may exercise all powers and do all acts in furtherance of the objects for which the Federation is established, other than those whereby
expressly directed or required to be exercised or done by the Federation in General Meeting. Each Member Club shall be entitled to a maximum of two delegates at Committee meetings, but only one vote per Member Club on any proposal put forward. In the case of a vote, a single Committee member may not vote on behalf of more than one Club.
5.The Chairman and Secretary shall be elected by the Committee for a maximum period of two years. The retiring Chairman and Secretary may stand for re-election. The Committee shall have power to co-opt other members as they deem necessary.
6.Delegates representing four different Clubs on the Committee shall form a quorum. The Committee shall have the power to appoint a Sub-Committee of not less than three persons to meet on its behalf in respect of any matter which is specifically referred to such a Sub-Committee.
7.All votes shall by a simple majority, with the Chairman having a casting vote. Any delegate present at a meeting may require that voting on the matter under consideration be deferred to the next meeting to allow consideration of that matter by member Clubs.
8.The maximum period between meetings shall be three months.
9. Any Member Club considered to have brought the Federation into disrepute shall be requested to explain itself, and may subsequently be expelled from the Federation if a majority of Member Clubs support such action.
10.The Annual General Meeting of the Federation shall be held in the month of either October or November in each year upon a date and at a time to be fixed by the Committee and shall:
a) Receive from the Chairman a report of the activities of the Federation during the
year to 3oth September;
b) Decide on any resolution which may be duly submitted to the meeting as
c)Discuss Member Clubs’ programme of events for the forthcoming year.
11.A Special General Meeting may be convened by direction of the Committee, or on a requisition to the Secretary stating the business for which the Special General Meeting is required and signed by the representatives of not less than half the Member Clubs. If the meeting so requisitioned be not convened within 28 days, the said proportion of the Member Clubs may convene such meeting. The representatives of half the Member Clubs shall form a quorum. At least 28 days notice of all General Meetings shall be given, but the non receipt of such notice shall not invalidate the proceedings.
12.When Member Clubs wish a matter to be discussed at a General Meeting the text of such matter signed by the representatives o fat least two Member Clubs shall be sent to the Secretary at least 21 days before the date of such meeting so that it may be included in the Agenda. A copy of the Agenda shall be sent to each Member Club at least 14 days prior to the meeting, but the fact that any Member Club has not received a copy of the Agenda shall not invalidate the proceedings.
13.Every Member Club binds itself to abide by the Constitution of the Federation, and also to accept as final and binding the decision of the Committee in all cases of dispute or disagreement as to the interpretation of the Constitution.
14.Any alterations may be made in this Constitution by a General Meeting provided that the wording of the proposed alteration or alterations is included in the notice of the General Meeting, and that the resolution proposing such alteration is carried by two-thirds of those
present and voting at such General Meeting.
15.The Federation may be dissolved by a Special General Meeting convened by the Committee, or on the requisition of the majority of Member Clubs.